Awards Submission

Submissions for the AIBC Architectural Awards will open on January 18 and close February 29, 2016. Submit your application to the LG Awards, Innovation Award or Emerging Firm Award. All submissions are automatically considered for the Special Jury Award.

Entering submissions to the 2016 AIBC Architectural Awards is a simple, six-step process. For submission details regarding the Emerging Firm Award, scroll to the bottom of the page.

AIBC Architectural Awards Submission Deadline: February 29, 2016, 5pm (PST). All submission material must be received by the deadline.

 

How to Submit – LG Awards & Innovation Awards

Step 1: Unique Submission ID

To ensure anonymity throughout the adjudication process, registrants will be provided with a randomly generated Unique Submission ID.
Unique Submission ID: 2016 AIBC Architectural Awards
Claim your Unique Submission ID, record it and use it with your submission. One Unique Submission ID is required per submission.

Step 2: Submission Form

Once you have your Unique Submission ID, please submit your application by filling out a submission form.
Submission Form: 2016 AIBC Architectural Awards
This form collects information such as project locations and a listing of team members. It will not be shown to the jury; however, all credits on medals, certificates, publications and publicity will be based on the information provided. The order in which names are listed will be used as the official sequence; any errors or omissions are the responsibility of the entrant.
Note: Please submit this form prior to submitting Project Material (digital files + presentation board).

Step 3: Payment

Submissions must be paid in full by the submission deadline of February 29, 2016 to be valid for consideration. Payment must be made through the online PayPal application. All major debit and credit cards are accepted.
Payment: 2016 AIBC Architectural Awards Submission

Step 4: Project Material: digital files

New in 2016! The 2016 AIBC Architectural Awards Program Submission process no longer requires a hard-copy binder; it has been replaced with a digital version to be submitted on a USB flash drive or CD/DVD, externally labeled with the project’s Unique Submission ID. The Project Material: digital files must contain the following five items (4.1-4.5):

4.1 A PDF document containing a project description sheet, images and drawings. This digital file will be shared with the jury. The PDF should be no more than 10 pages (excluding the Read Me text file and Client Owner Permission documentation). Do not list the firm or architect name on any pages in the PDF document; all entries are judged on an anonymous basis. The PDF document must have the following three items (4.1.1-4.1.3):

4.1.1 Project Description Sheet: Provide a single-sided 8½” x 11″ Project Description Sheet.  This will be the first page in the PDF document.

    • Insert the project’s name as the title of the Project Description Sheet.
    • Under “Project Summary”, provide a brief project summary, no more than 25 words.
    • Under “Project Details”, make the case for why the project entry is worthy of consideration in this award category. Use supporting paragraphs or bullet-points to describe how the project demonstrates excellence according to the judging criteria. Refer to the judging criteria located in the Awards Categories tab of this website.
    • On the right hand side of this page’s footer, please insert the project’s Unique Submission ID. See Step 1.
    • On the left hand side of this page’s footer, please insert the title of the award category or categories, if entered in more than one award category.
    • Photos or drawings are not permitted in the project description sheet.

4.1.2 Images: The PDF must contain a maximum of six images; the same images provided in the Images and Drawings Folder. See 4.2 and 4.3.

    • A maximum of two composite digital images are permitted. Please ensure all other files contain a single image only.

4.1.3 Drawings: The PDF must contain a maximum of three drawings; the same drawings provided in the Images and Drawings Folder. See 4.2 and 4.3.

    • Of the three drawings, one must be a floor plan.
    • Drawings include floor plans, site plans, 3D drawings, elevations, etc.
    • A maximum of two composite drawings are permitted. Please ensure all other files contains a single drawing only.

4.2 Images & Drawings Folder – High Resolution: These images and drawings may be used for print, promotion and website purposes. They must be the same images and drawings included in the PDF document. This folder must contain a maximum of six high resolution images and three drawings.

  • Please provide high resolution images (300 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files. Files must use the following file naming convention: [<Submission ID>_A.TIFF]. For example: 55_A.TIFF, 55_B.TIFF, 55_C.TIFF, etc.
  • Please provide print quality drawings (300 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files. Files must follow the following naming convention: [<Submission ID>_Drawing A.TIFF]. For example: 55 Drawing A.TIFF, 55 Drawing B.TIFF etc.

4.3 Images & Drawings Folder – Low Resolution / Preview Quality: These images and drawings may be used for print, promotion and website purposes. They must be the same images and drawings included in the PDF document.  This folder must contain a maximum of six low resolution / preview quality images and three drawings; the same files within the PDF document.

  • Please provide low resolution / preview quality images (150 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files. Files must follow the following file naming convention: [<Submission ID>_A_sm.TIFF]. For example: 55_A_sm.TIFF, 55_B_sm.TIFF, 55_C_sm.TIFF, etc.
  • Please provide low resolution / preview quality drawings (150 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files. Files must follow the following naming convention: [<Submission ID>_Drawing A_sm.TIFF]. For example: 55 Drawing A_sm.TIFF, 55 Drawing B_sm.TIFF etc.

4.4 A non-formatted Read Me Text File: This will not be shared with the jury and is not included as one of the up to 10 total pages in the PDF document. The ReadMe text file must follow the file naming convention: [<Submission ID>_ReadMe.doc]. For example <55_ReadMe.doc >. The ReadMe file must contain the following information on separate lines:

  • Name of Project
  • Name of Firm
  • Unique Submission ID
  • Image / Photographer Credit(s)
  • If multiple photographers require crediting, please identify the specific image file name credited to its appropriate photographer.

4.5 Client/Owner Permission Release Form (PDF): This will not be shared with the jury and is not included as one of the up to 10 total pages in the PDF document. It is required that a separate PDF be provided at the time of submission which includes a brief statement of release signed by the client/owner for project entry, providing the AIBC permission to use award results, descriptions and project images in any media. It is also acceptable if the Lead Design Architect(s) supply a signed release on behalf of the client.

Step 5: Project Material – presentation board

The board will not be shown to the jury but will be used for future display. The submission must also include a 30″ x 30″ foam core or eco-core project presentation board. Please include firm name, project attribution, and project team information on the front of the project board. On the back of each presentation board, please include its Unique Submission ID on the upper left hand corner.

Step 6: Mail Package (Project Material: digital files + presentation board)

Once payment has been completed, submit your USB flash drive or CD/DVD, along with the presentation board. All project materials must be received at the AIBC Offices by 5:00 p.m. on February 29, 2016. Mail your completed submission package to:

Attn: Pauline Schipani-Deschryver
Architectural Institute of British Columbia
Suite 100, 440 Cambie Street
Vancouver, BC V6B 2N5

***

Contact:
If you have any questions, please do not hesitate to contact the AIBC at communications@aibc.ca or 604.683.8588 x 333.

How to Submit – Emerging Firm Award Submissions*

*Note: Submission requirements for the Emerging Firm Award are distinct from other award categories and are not anonymous. Entering a submission to the Emerging Firm Award is a simple, six-step process.

AIBC Architectural Awards Submission Deadline: February 29, 2016, 5pm (PST). All submission material must be received by the deadline.

Step 1: Unique Submission ID

All project submissions must have a randomly generated Unique Submission ID.
Unique Submission ID: 2016 AIBC Architectural Awards
Claim your Unique Submission ID, record it and use it with your submission. One Unique Submission ID is required per submission.

Step 2: Submission Form

Once you have your unique submission ID, please submit your application by filling out a submission form.
Submission Form: 2016 AIBC Architectural Awards
This form collects information such as project locations and a listing of team members. It will not be shown to the jury; however, all credits on medals, certificates, and in publications and for publicity will be based on the information provided. The order in which names are listed will be used as the official sequence; any errors or omissions are the responsibility of the entrant.
Note: Please submit this form prior to submitting project material (digital files + presentation board).

Step 3: Payment

Submissions must be paid in full by the submission deadline of February 29, 2016 to be valid for consideration. Payment must be made through the online PayPal application. All major debit and credit cards are accepted.
Payment: 2016 AIBC Architectural Awards Submission

Step 4: Project Material: digital files

New in 2016! The 2016 AIBC Awards Program Submission process has replaced the hard-copy binder requirement with a digital version instead, to be submitted on a USB flash drive or CD/DVD, externally labeled with the project’s Unique Submission ID. The Project Material: digital files must contain the following five items (4.1-4.5):

4.1 A PDF document containing a firm description sheet, images and drawings. This digital file will be shared with the jury. The PDF should be no more than 10 pages (excluding the Read Me text file and Client Owner Permission documentation). The PDF document must have the following three items (4.1.1-4.1.3):

4.1.1 Firm Description Sheet: Provide a single-sided 8½” x 11″ Firm Description Sheet making the case why your firm’s cumulative work is worthy of consideration in this award category.

    • Summarize in words the strategies, services, approaches and success achieved to date in support of the overall goals of the firm. Include or reference any awards or recognition received, client testimonials, new or unique business opportunities undertaken, or other measurements of success. Please make note of the specified criteria that will be considered by the jury.
    • The sheet must include:
      • Firm Name;
      • Firm Principal(s);
      • Contact Information;
      • Date Certificate of Practice issued;
      • Number of employees;
      • Areas of practice.
    • On the right side of this page’s footer, please insert the project’s Unique Submission ID.
    • On the left side of this page’s footer, please insert the award category.
    • Note: Photos or other images are not permitted on the firm description sheet.

4.1.2 Images: The PDF must contain a maximum of six images; the same files provided in the Images and Drawings Folder. See 4.2 and 4.3.

    • A maximum of four composite digital images are permitted. Composite images can include drawings. Please ensure all other files contain a single image only.

4.1.3 Drawings: The PDF must contain a maximum of three drawings; the same files provided in the Images and Drawings Folder. See 4.2 and 4.3.

    • Of the three drawings, one must be a floor plan.
    • Drawings include floor plans, site plans, 3D drawings, elevations, etc.
    • A maximum of two composite drawings are permitted. Please ensure all other files contain a single drawing only.

4.2 Images & Drawings Folder – High Resolution: These images and drawings may be used for print, promotion and website purposes. They must be the same images and drawings included in the PDF document.

  • This folder must contain a maximum of six high resolution images and three drawings; the same files within the PDF document.
  • Please provide high resolution images (300 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files. Files must follow the following file naming convention: [<Submission ID>_A.TIFF]. For example: 55_A.TIFF, 55_B.TIFF, 55_C.TIFF, etc.
  • Please provide print quality drawings (300 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files.
  • Files must follow the following naming convention: [<Submission ID>_Drawing A.TIFF]. For example: 55 Drawing A.TIFF, 55 Drawing B.TIFF etc.

4.3 Images & Drawings Folder– Low Resolution / Preview Quality: These images and drawings may be used for print, promotion and website purposes. They must be the same images and drawings included in the PDF document.

  • This folder must contain a maximum of six low resolution / preview quality images and three drawings; the same files within the PDF document; the same files within the PDF document.
  • Please provide low resolution / preview quality images (150 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files. Files must follow the following file naming convention: [<Submission ID>_A_sm.TIFF]. For example: 55_A_sm.TIFF, 55_B_sm.TIFF, 55_C_sm.TIFF, etc.
  • Please provide low resolution / preview quality drawings (150 dpi at 8.5 x 11 inches) submitted as TIFF or JPG files.
    Files must follow the following naming convention: [<Submission ID>_Drawing A_sm.TIFF]. For example: 55 Drawing A_sm.TIFF, 55 Drawing B_sm.TIFF etc.

4.4 A non-formatted Read Me Text File: This will not be shared with the jury and is not included as one of your 10 total pages in the PDF document.

  • The ReadMe text file must follow the file naming convention: [<Submission ID>_ReadMe.doc]. For example <55_ReadMe.doc >
  • The ReadMe file must contain the following information on separate lines:
    • Name of Project
    • Name of Firm
    • Unique Submission ID
    • Image / Photographer Credit(s)
      • If multiple photographers require crediting, please identify the specific image file name credited to its appropriate photographer.

4.5 Client/Owner Permission Release Form: This will not be shared with the jury and is not included as one of your 10 total pages in the PDF document.

  • It is required that a separate PDF be provided at the time of submission which includes a brief statement of release signed by the client/owner for project entry, providing the AIBC permission to use award results, descriptions and project images in any media.
  • It is also acceptable if the Lead Design Architect(s) supply the release on behalf of the client. Signature of the Lead Design Architect(s) may be submitted in either hand-written or official electronic version(s).

Step 5: Project Material – presentation board:

The board will not be shown to the jury but will be used for future display. The submission must also include a 30″ x 30″ foam core or eco-core project presentation board.

  • Please include firm name, project attribution, and project team information on the front of the project board. Entrants are encouraged to design a poster that reflects the award criteria and include a selection of the firm’s project imagery.
  • On the back of each presentation board, please include its Unique Submission ID on the upper left hand corner.

Step 6: Mail Package (Project Material: digital files + presentation board)

Once payment has been completed, submit your USB flash drive or CD/DVD, along with the presentation board. All project materials must be received at the AIBC Offices by 5:00 p.m. on February 29, 2016. Mail your completed submission package to:

Attn: Pauline Schipani-Deschryver
Architectural Institute of British Columbia
Suite 100, 440 Cambie Street
Vancouver, BC V6B 2N5

***

Contact:
If you have any questions, please do not hesitate to contact the AIBC at communications@aibc.ca or 604.683.8588 x 333.